The objective of this association is to promote the art, science, history, and operation of amateur radio to the membership, amateur radio fraternity, and to the general public primarily through the operation of the “Henry Primm Broughton Memorial Amateur Radio Station” at the Schenectady Museum.
Section 1. Anyone may apply for membership. Application for membership must contain a signature of a sponsoring member in good standing. The application for membership shall be given to the secretary, who shall submit it at the next scheduled Board meeting. A simple majority vote by the executive board shall elect membership. A person so elected shall be declared a member of the association upon payment of the annual dues. Exemptions from the dues requirement shall be at the pleasure of the association.
Section 2. The annual dues shall be set by the executive board, with membership approval, payable in advance on or before September 1st of each year. The treasurer shall notify members three months in arrears, and those dues are not paid within 30 days thereafter shall be automatically dropped from membership in the association.
Section 3. Any member desiring to resign from the association shall submit his resignation in writing to the secretary, who shall present it to the executive board for action. No member’s resignation shall be accepted until his dues are paid.
Section 1. Definition of Meetings:
Regular Meeting – refers to the monthly business meeting to be held at the Schenectady Museum on the third Thursday of each month at a time set by the executive board.
Special meeting – refers to a meeting called by the president, executive board or the written request of ten members. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three days notice shall be given.
Annual Meeting – refers to the meeting on the third Thursday in October and shall be for the purpose of electing officers, receiving reports from officers and committees, and for any other business that may arise.
Board Meeting – refers to the meeting of the executive board the first Thursday of every month.
Section 2. Ten members of the Society shall constitute a quorum.
The Executive Board
Section 1. The officers of the association shall constitute the executive board.
Section 2. The executive board shall have general supervision of the affairs of the association between its regular meetings, fix the hour and place of meetings, make recommendations to the association, and shall perform such other duties as are specified in this constitution. The board shall be subject to the orders of the association, and none of its acts shall conflict with action taken by the association.
Section 1. The officers of the association shall be a President, Vice-President, Secretary and Treasurer. These officers shall perform the duties prescribed by the constitution and by the parliamentary authority adopted by the association.
Section 2. Eligibility – any full member shall be eligible to hold office in the association.
Section 3. Specific duties and powers of the officers are as follows:
President – The President shall preside at all meetings of the association and the board of directors. This officer shall be chiefly responsible for working with the museum staff and the curator of the radio exhibit. He/she shall also present the report of the board of directors to the membership at the annual meeting.
Vice President – The Vice President shall preside at all meetings of the association and meetings of the board of directors in the absence of the President. He/she may act on other matters of the association when directed by the President.
Secretary – the Secretary shall assume both recording and corresponding functions usually assigned to this office. Additionally, the Secretary shall manage the membership application process, submitting the names of newly approved members to the Treasurer. The Secretary shall make available to all new members a copy of the constitution of the association. The Secretary shall preside at meetings of the association and the board of directors in the absence of the President and the Vice-President.
Treasurer – the Treasurer shall keep records of the finances of the association and an accurate list of the membership at the annual meeting year-end statement. This statement shall include the financial status and needs of the association. The Treasurer shall preside at all meetings of the association and the board of directors in the absence of the President, Vice-President and the Secretary.
Trustee – the Trustee shall be responsible for the proper on-the-air operation of the radio station as a necessary consequence of his/her FCC approval. Owing to the uniqueness of this position, the Trustee will aid the board of directors in carrying out their responsibilities to the radio station and the members use of the station. The Board of Directors shall appoint the Trustee for a term that is not to exceed three consecutive years. Eligibility for this position is the same as for the elective offices except that the candidate must hold a current extra class amateur radio license. The Trustee position is a non-voting board position.
Section 5. The officers shall be elected by ballot to serve for one year or until their successors are elected, their term of office shall begin at the close of the annual meeting.
Section 6. No member shall hold more than one office at a time, and no member shall be eligible to serve more than two consecutive terms in the same office.
Section 7. In case of resignation of one or more board members the remaining officers shall carry out the duties of the vacant office(s) until a suitable replacement can be found. Replacements shall be appointed by the board and confirmed by a majority vote of the members present at the next regular meeting.
Section 1. An auditing committee of two members shall be appointed by the President at the association’s October meeting, whose duty it shall be to audit the Treasurer’s accounts at the close of the fiscal year and to report it’s findings to the membership at the December regular meeting.
Section 2. At the regular August meeting, the President shall appoint a nominating committee of no less than two members who shall accept nominations for the offices to the executive board. Interested persons have 30 days in which to notify the committee.
Section 3. Such other committees, standing or special, shall be appointed by the President as the association or the executive board shall from time to time deem necessary to carry on the work of the association. The President shall be an ex-officio member of all committees except the nominating committee.
Section 1. The nominating committee shall make a final report at the regular meeting in September. Voting shall be conducted by show of hands by those members present at the annual meeting. In the case of a single candidate for a particular office, with the unanimous consent of the membership, the Secretary may cast one ballot for the candidate to stand elected. A simple majority vote by those members present is required for election. In the event that no candidate, for a particular office receives a majority of votes, a run off election will be conducted between the two leading candidates. That candidate receiving a majority of votes cast in the run off will stand elected.
Section 2. The officers elected serve for one year or until their successors are elected, and their term of office shall begin at the close of the annual meeting at which they are elected.
Conduct of Association Business
Any member may at any time make a motion to the association. After discussion, shall be voted on by the members of the association present. A 30-day discussion period shall be mandatory in matters of monetary expenditure in excess of $ 50.00 and on matters regarding changes to the constitution.
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the association in all cases to which they are Applicable and in which they are not inconsistent with this constitution or any special rules of order the Society may adopt.
Amendment to Constitution
Proposals to amend this constitution may be made at any regular meeting. After discussion, the final proposal shall be sent to the membership for review, and voted on at the next regular meeting. A majority vote by present members is required for passage.